Real-World Examples
See what a complete, GST-compliant invoice looks like — with every field filled in correctly. Includes intra-state (CGST+SGST) and inter-state (IGST) examples for both goods and services.
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Invoice Details
Bill To
Place of Supply
| Item Description | Qty | Rate | Tax % | Amount | |
|---|---|---|---|---|---|
Notes
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Scenario: A web design agency in Mumbai (Maharashtra) invoices a client in Pune (Maharashtra) for website development services.
| Field | Value |
|---|---|
| Invoice Number | INV-2026-27-042 |
| Invoice Date | 07 May 2026 |
| Supplier | Pixel Studio LLP, Andheri West, Mumbai 400053, Maharashtra |
| Supplier GSTIN | 27AABCP1234Q1ZR |
| Buyer | QuickCommerce Pvt. Ltd., Baner, Pune 411045, Maharashtra |
| Buyer GSTIN | 27AACQ4567R1Z9 |
| Place of Supply | 27 — Maharashtra (same state → CGST + SGST) |
| Line Item 1 | Website Design & Development (SAC 998314) |
| Taxable Value | ₹1,50,000 |
| CGST @ 9% | ₹13,500 |
| SGST @ 9% | ₹13,500 |
| Line Item 2 | Annual Maintenance Contract (SAC 998314) |
| Taxable Value | ₹24,000 |
| CGST @ 9% | ₹2,160 |
| SGST @ 9% | ₹2,160 |
| Total Taxable Value | ₹1,74,000 |
| Total CGST (9%) | ₹15,660 |
| Total SGST (9%) | ₹15,660 |
| Invoice Total | ₹2,05,320 |
| Amount in Words | Rupees Two Lakh Five Thousand Three Hundred Twenty Only |
Note: Both supplier (Mumbai) and buyer (Pune) are in Maharashtra → CGST + SGST each at 9%. If the buyer were in Karnataka, the tax would be IGST 18% instead.
Scenario: A textile manufacturer in Surat (Gujarat) supplies fabric to a retailer in Chennai (Tamil Nadu).
| Field | Value |
|---|---|
| Invoice Number | STX/2026-27/189 |
| Invoice Date | 07 May 2026 |
| Supplier | Suraj Textiles, Ring Road, Surat 395003, Gujarat |
| Supplier GSTIN | 24AAXPS7890K1ZT |
| Buyer | Chennai Fashion Hub, T. Nagar, Chennai 600017, Tamil Nadu |
| Buyer GSTIN | 33AADCF2345M1Z6 |
| Place of Supply | 33 — Tamil Nadu (different from supplier state → IGST) |
| Line Item 1 | Cotton Woven Fabric (HSN 5208, 5% GST) — 500m @ ₹200 |
| Taxable Value | ₹1,00,000 |
| IGST @ 5% | ₹5,000 |
| Line Item 2 | Synthetic Blended Fabric (HSN 5515, 12% GST) — 200m @ ₹350 |
| Taxable Value | ₹70,000 |
| IGST @ 12% | ₹8,400 |
| Total Taxable Value | ₹1,70,000 |
| Total IGST | ₹13,400 |
| Invoice Total | ₹1,83,400 |
| Amount in Words | Rupees One Lakh Eighty-Three Thousand Four Hundred Only |
Note: Different GST rates apply to different HSN codes on the same invoice — each line item is taxed independently. IGST is charged at the full rate (not split) for inter-state supplies.
Before sending an invoice, verify these fields are present (Rule 46, CGST Rules 2017):
Supplier name, address, GSTIN
Required on every GST invoice
Consecutive invoice number (≤16 chars)
Must be unique per financial year
Invoice date
Date of issue or delivery for goods
Buyer name, address, GSTIN (for B2B)
GSTIN mandatory for registered buyers
Place of supply (state code)
Determines CGST+SGST or IGST
HSN/SAC code per line item
HSN for goods, SAC for services
Taxable value per line item
Value before GST
GST rate and tax amount
CGST+SGST or IGST per line
Total invoice value (figures)
Sum of taxable value + all taxes
Amount in words
Total written out in Indian English
A GST invoice has a header (supplier details, invoice number, date), buyer block, a table of line items with HSN/SAC codes and GST breakdown, and totals including amount in words. See the examples above for a complete filled-in sample.
Use CGST + SGST when supplier and buyer are in the same state (intra-state). Use IGST when they are in different states (inter-state). The place of supply field on the invoice determines which applies.
Any sequential format up to 16 characters — e.g., INV-2026-001, GST/2026-27/001. The series must be consecutive and reset from 1 on 1 April each year.
Yes — Rule 46 requires the name and signature of the authorised signatory. For PDF invoices sent by email, a digital signature or typed name is acceptable. E-invoices (via IRP) carry a QR code instead.
For goods: before or at delivery. For services: within 30 days of supply. For banks/insurance: 45 days. For continuous supply (subscriptions): on or before each due date.
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Complete Rule 46 field reference
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